The Horsham Team Van is a LWB VW Transporter available for use by both youth service and partner organisations working with young people to transport resources.
Using the team van costs £10 (payable by your cost centre).
You do not need a minibus licence to use the team van, however some competance and experience as well as a Full UK Driving licence is required, with 2 years driving experience preferred.
Fuel Options
- Return the van full of fuel
- or use the fuel card to fill the van, you will be charged the hire fee plus 20p per mile.
CONDITIONS OF USE - Team Van
- The first time you drive the team van you will be asked to provide a copy of your driving licence including counterpart, this will then be kept on file.
- Drivers must be confident in driving a large vehicle - in most cases we ask for at least two years driving experience.
- Your cost centre or organisation will be liable for the Insurance excess for any loss or damage.
- The van is not insured for personal use and must only be used for West Sussex County Council business.
- The driver(s) will be responsible for any parking or speeding fines occured whilst using the van.
- Only drivers that are registered and have provided a copy of their driving licence may drive the van.
- Oil, water, tyres and petrol should be checked at the journey’s start and end. They are the responsibility of the user whilst the van is on hire.
- Users of the van should fill the tank to its maximum capacity at the end of the day to replace their used fuel at their own expense; failure to do this will incurr an admin fee of £15 plus the cost of refilling the van.
- Payment must be made at time of booking, please make cheques payable to Horsham Youth Centre or call with credit or debit card,
- The van uses DIESEL ONLY do not use the incorrect fuel.
- Vehicle repairs required, resulting from negligence whilst on hire will be the responsibility of the user.
- The van should be clean at the journey's start and end, failure to comply with this will result in a charge of £10 per hour being made to clean the van (minumum charge one hour).
- When driving the van please be aware of its height and length at all times. Please be aware that it can be too long for a normal parking space, and that it is certainly too big for the majority of multi-story car parks.
- As the van is a 'workplace' and in the interests of keeping it clean for other users the van is strictly no smoking.
- It is illegal to use a mobile phone whilst driving the van.
- Under no circumstances should any equipment be stored in the van whilst it is not in use.
- Keys must be collected and returned to Horsham Youth Centre. If you will be returning out of hours please make arrangement for return of the keys.
- The van is stored at Horsham Youth Centre, please park it at the front of the centre next to the snackwagon.
- Please carry out a thorough check of the van before and after use, noting milage, condition and any damage. Please return with payment and keys once you have finished using it.
- We accept no liability and make no guarentees in case of break down or unavailability for any reason, however we will do everything we can to meet your requirements.
BREAKDOWN
- Breakdown cover is provided by Volkswagon, if you need assistance please call VW Roadside Assistance on 0800 777172.
- If possible please contact Sam using the contact details above to advise of the situation. If needed we will try to arrange a replacement van, however this may be chargable depending on circumstances.
| To Book please contact Caroline Martin Tel. 01403 888025 Email. caroline.martin@horshamlive.co.uk
In case of difficulty out of office hours please call Sam on 07825 371637, or if unavailable please consult breakdown section and leave a text or voice message detailing the problem and we will do our best to help (note we are not officially 'on call' this is on a best efforts basis).
Height Barriers The van will fit under the majority of the height barriers typically found in open car parks and venues such as the Hawth and local authority recreation grounds. The van is 1.97m high (most barriers are 2m or 2.2m). Please check carefully and plan your route and parking arrangements.
Central London Congestion Charge You are responsible for paying the congestion charge for the van if you take it into Central London. It is NOT exempt nor will we pay it for you (this differs from the minibus and shuttle, if the shuttle meets your requirements you may wish to consider using it).
Disabled Passengers If you are carrying passengers that are disabled please ask for the blue badge for the van, this is kept in the office, and must only be used when disabled passengers are on board.
The minibus is not exempt from Road Fund License therefore in the majority of car parks you must still pay and display. |
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