The minibus is a VW LT35 15 seater (14 seats + driver), it can be driven by anyone with a West Sussex Minibus Driver's Permit.
As the minibus is under 3.5t it can be driven by volunteers without category D1, as long as they have obtained a volunteer drivers permit and are over 21 with 2 years driving experience.
The minibus is available for just £20 per day or £100 for up to a week, plus a £50 refundable deposit against cleaning.
Fuel Options
- Return the minibus full of fuel
- or use the fuel card to fill the van, you will be charged the day rate contribution plus 25p per mile.
CONDITIONS OF USE
- The first time you drive the minibus you will be asked to provide a copy of your driving licence including counterpart as well as your minibus permit, this will then be kept on file.
- Drivers must hold a Minibus Drivers permit from West Sussex County Council, this can include a volunteer driver permit (available to over 21's with 2 years driving experience) as the bus is under 3.5t.
- Your cost centre or organisation will be liable for the Insurance excess for any loss or damage.
- The minibus is not insured for personal use and must only be used for West Sussex County Council business.
- The driver(s) will be responsible for any parking or speeding fines occured whilst using the minibus
- Oil, water, tyres and fuel should be checked at the journey’s start and end. They are the responsibility of the user whilst the van is on hire.
- Users of the bus should fill the tank to its maximum capacity at the end of the day to replace their used fuel at their own expense; failure to do this will incurr an admin fee of £15 plus the cost of refilling the van.
- Payment must be made at time of booking, please make cheques payable to Horsham Youth Centre or call with credit or debit card.
- The van uses DIESEL ONLY do not use the incorrect fuel.
- Vehicle repairs required, resulting from negligence whilst on hire will be the responsibility of the user.
- The van should be clean at the journey's start and end, failure to comply with this will result in a charge of £10 per hour being made to clean the van (minumum charge one hour).
- When driving the van please be aware of its height and length at all times. Please be aware that it can be too long for a normal parking space, and that it is certainly too big for the majority of multi-story car parks.
- As the van is a 'workplace' and in the interests of keeping it clean for other users the van is strictly no smoking.
- It is illegal to use a mobile phone whilst driving the minibus
- Under no circumstances should any equipment be stored in the minibus whilst it is not in use.
- Keys must be collected and returned to Horsham Youth Centre. If you will be returning out of hours please make arrangement for return of the keys.
- The van is stored at Horsham Youth Centre, please park it at the front of the centre next to the snackwagon.
- Please carry out a thorough check of the bus before and after use, noting milage, condition and any damage. Please return with payment and keys once you have finished using it.
- We accept no liability and make no guarentees in case of break down or unavailability for any reason, however we will do everything we can to meet your requirements.
BREAKDOWN
- Breakdown cover is provided by Volkswagon, if you need assistance please call VW Roadside Assistance on 0800 777172.
- If possible please contact Sam using the contact details above to advise of the situation. If needed we will try to arrange a replacement van, however this may be chargable depending on circumstances.
| How to book:
- Call 01403888025 or email caroline.martin@horshamlive.co.uk, you will be asked to confirm your booking in writing or by email.
- We will invoice you in advance for the hire, payment can be made by Cheque, Cash or by Debit or Credit Card. For the minibus you will be asked to pay a £50 deposit towards cleaning (as a seperate cheque, or card imprint).
- Send copies of driving license(s) and for the minibus WSCC Minibus Drivers Permit, or bring with you on collection.
- Collect Van / Minibus - you will be given a sheet to fill in condition, start and end milage plus any faults during the journey. Please check before you drive off.
- Replace fuel you use at the end of your journey, ensure that all rubbish is removed and the van or minibus is left clean.
- Return key with usage sheet noting final milage.
Payment Policy
In order to keep costs to a minimum, we ask that all transactions of under £50 are paid at the point of use by credit or debit card. You will be given a reciept to reclaim your expenditure from your own organisation.
Internal West Sussex Youth Service users will be invoiced termly.
Deposits
Deposits taken by card will be refunded within 2 working days of the return of the vehicle.
Central London Congestion Charge The minibus is exempt from the congestion charge as it has 9 or more seats, it is registered with Transport for London, you don't need pay a charge or register if you enter the congestion charging zone.
Disabled Passengers If you are carrying passengers that are disabled please ask for the blue badge for the minibus, this is kept in the office, and must only be used when disabled passengers are on board.
The minibus is not exempt from Road Fund License therefore in the majority of car parks you must still pay and display.
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